Intakei answers your phone 24/7, qualifies the caller, books the job on your calendar, and texts you the details — while you're on a roof, under a sink, or asleep.
When you run the truck and the business, every ring is a choice: stop the job in front of you, or let money go to voicemail. Most callers won't leave one — they just dial the next contractor on the list.
of calls to small businesses go unanswered. For a one-truck operation, it's usually worse — you're on a job when the phone rings.
of callers who hit voicemail never call back. They don't wait — they book with whoever picks up first.
average value of a single service call. Miss two or three a week and you're leaving tens of thousands on the table every year.
No new hardware, no new phone number, no learning curve. Your customers call the same number they always have — the difference is someone always picks up.
We train your AI on your business: services, service area, pricing, hours, and how you want emergencies handled. It answers like someone who actually works there — because it knows what someone who works there knows.
Keep answering when you want to. When you're mid-job, driving, or off the clock, calls forward to Intakei instead of voicemail. It picks up in under a second, every time.
Intakei qualifies the caller, books the appointment straight onto your calendar, and texts you an instant summary — name, address, issue, and urgency. You just show up.
A full-time front desk costs $35,000+ a year and still goes home at 5. Intakei covers your phone around the clock for a fraction of one payroll check.
Nights, weekends, holidays, and the middle of a job. Every call gets picked up in under a second — no ring groups, no hold music, no voicemail.
Callers get a real appointment on your actual calendar — not a "we'll call you back." Intakei sees your availability and fills it.
Seconds after every call, you get a text: who called, where they are, what's broken, and how urgent it is. Full recordings and transcripts included.
Burst pipe at 2 AM? Intakei knows the difference between "schedule me next week" and "my basement is flooding" — and escalates real emergencies straight to you.
Intakei asks the questions you would: what's the issue, where's the property, is it in your service area. Spam, robocalls, and solicitors get screened out.
Your services, your prices, your service area, your policies. Callers get accurate answers in a natural voice — most never realize it isn't a person.
As soon as a job wraps, Intakei texts the customer a friendly prompt to leave a 5-star Google review — building your reputation on autopilot while you're on to the next call.
Flexible to the tools you already run and whatever you're trying to build. We shape Intakei around your systems and your goals — not the other way around.
We keep you on the latest, highest-performing AI model and jump on any issue fast. This is your livelihood — customer service is our top priority, and we're always here to help.
Simple, flat pricing. One-time setup covers building and training your receptionist on your business. No contracts, cancel anytime.
Not sure which fits? Book a free consultation — we'll look at your call volume and tell you straight.
Intakei speaks in a natural, human-sounding voice, handles interruptions, and answers real questions about your business. Important to know: depending on your state, the law may require the system to disclose at the beginning of the call that the caller is speaking with a virtual assistant. Where that applies, Intakei opens with a brief, friendly disclosure — and we configure this with you during setup based on where you operate. In practice, it doesn't hurt bookings: what callers care about is that someone picked up and their problem is getting handled.
It never guesses. If a call is outside what it's trained on, Intakei takes a detailed message, flags it for you immediately, and can route true emergencies straight to your cell. Nothing falls through the cracks.
No. Your customers keep calling the number they already have. We set up simple call forwarding so Intakei picks up when you can't — you stay in control of when it kicks in.
Most businesses are live within a few days. We do the heavy lifting: a short call to learn your business, then we build, train, and test your receptionist before a single customer ever talks to it.
You'll never get cut off mid-month. If your call volume grows past your plan, we'll flag it and help you move to the tier that fits — overage that busy is a good problem, and we price it fairly.
No contracts. Pay month to month and cancel anytime. The one-time setup fee covers building and training your receptionist — the monthly fee only continues as long as it's earning its keep.
No pressure, no scripts. We'll walk through your call volume, show you exactly how Intakei would answer for your business, and give you an honest read on whether it's worth it.
Serving HVAC, plumbing, electrical, and other home service businesses.