Intakei answers your phone 24/7, books jobs on your calendar, and texts you the details — then ranks you on Google and Maps, fills your pipeline, and runs your front office. Not just a receptionist. A whole growth team.
Every ring you can't get to goes to voicemail, and most of those callers just dial the next contractor. But the bigger leak is upstream: the customers searching right now who never find you, because a competitor ranks first, looks more established, and has more reviews.
of calls to home service businesses go unanswered — usually because you're on a job when the phone rings. Every one is a booked ticket handed to a competitor.
more calls go to the top three map results than to everyone below them. If you're not ranking, you're invisible to customers who are ready to book today.
average value of a single service call. Between missed calls and missed searches, most shops leave tens of thousands on the table every year.
No new hardware, no new phone number, no learning curve. We stand up your front office and your online presence, then run both — while you stay in the truck doing the work you're actually good at.
We train your AI on your business — services, service area, pricing, hours, emergencies — and set up whatever your plan includes: your CRM, your website, and your Google and Maps presence. One short call, and we do the heavy lifting.
When you're mid-job, driving, or off the clock, calls forward to Intakei instead of voicemail. It picks up in under a second, qualifies the caller, books straight onto your calendar, and texts you the details.
Behind the scenes, we push your rankings up on Google and Maps and turn every finished job into a fresh 5-star review — so more customers find you, trust you, and call in. The pipeline fills while you're on the roof.
Hiring this out means a receptionist, an SEO agency, a web designer, a CRM subscription, and a reviews tool — five vendors, five invoices, none of them talking to each other. Intakei runs all of it as one system for a fraction of one payroll check.
Nights, weekends, holidays, and the middle of a job. Every call gets picked up in under a second by an AI trained on your business — no ring groups, no hold music, no voicemail.
Callers get a real appointment on your actual calendar — not a "we'll call you back." Intakei reads your availability and books the job straight in, then confirms it with the customer.
Seconds after every call, you get a text: who called, where they are, what's broken, and how urgent it is — plus automated customer alerts like "your tech is on the way." Recordings and transcripts included.
Burst pipe at 2 AM? Intakei knows the difference between "schedule me next week" and "my basement is flooding," escalates real emergencies straight to you, and catches every line at once when calls stack up during a rush.
Intakei qualifies real customers — what's the issue, where's the property, is it in your service area — and screens out robocalls, telemarketers, and time-wasters so only the jobs worth your time reach your calendar.
Every call, customer, and job lands in a proper CRM built for the trades — contact history, job status, and follow-ups in one place, instead of scribbled notes and a phone full of missed numbers.
As soon as a job wraps, Intakei texts the customer a friendly prompt to leave a 5-star Google review. More reviews and steady review velocity are a direct ranking signal — your reputation builds on autopilot while you're on to the next call.
We optimize your Google Business Profile, build consistent citations, and work your rankings up the local pack on Google and Apple and Google Maps — so when someone searches "plumber near me," you're one of the first three they see.
A fast, professional site built to convert — clear services, real reviews, and a click-to-call and book on every page. Not a brochure that sits there, but a front door that turns searches into scheduled work.
Flexible pricing — you only pay for the services your business actually needs. Start by catching every call, or go all-in on a full front office and marketing engine. Mix and match; we'll build the plan around you. No contracts, cancel anytime.
Not sure which fits? Book a free consultation — we'll look at your call volume and where you rank, then tell you straight which plan pays for itself.
Not anymore. Reception is where most clients start, but Intakei is a full growth platform. Depending on your plan, we also run a professional CRM, automated SMS summaries and customer alerts, Google review automation, a new website, and SEO plus Google, Apple, and Maps ranking. The goal isn't only to stop losing the calls you miss — it's to bring in more customers, grow your online presence, and streamline the work you're doing by hand today.
It never guesses. If a call is outside what it's trained on, Intakei takes a detailed message, flags it for you immediately, and can route true emergencies straight to your cell. Nothing falls through the cracks.
No. Your customers keep calling the number they already have. We set up simple call forwarding so Intakei picks up when you can't — you stay in control of when it kicks in.
Your reception, CRM, and automations are typically live within a few days — a short call to learn your business, then we build, train, and test everything before a single customer touches it. Website and ranking work kicks off in the same week and continues as an ongoing build. You do the intro call; we do the heavy lifting.
Reception pays for itself immediately — you stop losing booked jobs the day you go live. Ranking is a build. Most home service businesses see movement in the local map pack within one to three months of consistent work, with wider, stronger coverage building over six months and beyond. New profiles and competitive metros take longer. We're honest about the timeline up front and show you exactly where you rank as it climbs — no black box.
No contracts. Pay month to month and cancel anytime. The one-time setup fee covers building and training your receptionist — the monthly fee only continues as long as it's earning its keep.
No pressure, no scripts. We'll look at your call volume and where you rank today, show you exactly how Intakei would answer, book, and market for your business, and give you an honest read on which plan pays for itself.
Serving HVAC, plumbing, electrical, and other home service businesses.